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The Lindon city council may conduct electronic meetings where one (1) or more of its members participates by means of a telephonic or telecommunications conference pursuant to Section 52-4-207 of the Utah Code Annotated as may be amended. The following procedures shall be followed for an electronic meeting of the city council:

1. Members Considered Present. City council members participating electronically shall be considered present at the meeting for all purposes, shall be afforded every opportunity to participate in the discussion of the agenda items, and shall be allowed to cast their vote on issues coming to the city council for a vote.

2. Anchor Location. The main anchor location as described in state law is 100 North State Street, Lindon, Utah, 84042. Any additional anchor location (a) shall be identified by the city council by its proper address; or (b) shall be the location of the mayor or mayor pro tem with the proper declaration and shall be identified by its proper address or other identification as defined in the notification requirements of the state law.

3. Public Notice. Public notice of an electronic meeting of the city council shall be given pursuant to Section 52-4-202 of the Utah Code, as may be amended. .

4. Notice to City Council Members. City staff shall provide notice of an electronic city council meeting to all council members at least twenty-four (24) hours before the meeting so that they may participate in the meeting and be counted as present for all purposes including the determination of whether a quorum is present. This notice shall include a statement that one (1) or more members of the city council will be participating electronically, a description of how each member participating electronically will be connected to the meeting, and the regularly published agenda for that meeting.

5. Mayor Participation. Unless specified otherwise, no city council meeting may be held electronically unless the mayor or mayor pro tem is present at an anchor location and conducts the meeting.

6. Electronic Communications Line. Immediately prior to opening an electronic city council meeting, the mayor or mayor pro tem shall communicate with each council member who is participating electronically and ensure that he or she is prepared to move forward. From that time forward until the adjournment of the meeting, the electronic communications line shall be kept open unless a council member participating electronically wishes to withdraw from the meeting.

7. Continuing the Meeting. If a city council member who participates electronically withdraws early from a meeting, any remaining meeting agenda items may be completed if (a) there is still a quorum of the council present at the main anchor location, or (b) there are sufficient other council members who are participating electronically to comprise a quorum with those at the main anchor location.

8. Public Attendance. The public may attend the open portions of an electronic city council meeting at the main anchor location. The public may participate to the same extent as with a nonelectronic city council meeting.

9. Electronic Participation. Prior to taking a vote on any issue, the mayor or the mayor pro tem:

a. Shall inquire of each city council member participating electronically if he or she has been able to adequately monitor the discussion, including comments from the public; and

b. Shall allow each city council member the opportunity to make any comments that he or she desires.

10. Electronic Meeting Minutes. The minutes of an electronic meeting of the city council shall include the name of each council member who participated electronically, the nature of the electronic communication, and the duration of the council member’s participation. (Ord. 2021-14 §1, amended, 2021; Ord. 2014-4, adopted, 2014)