a. Members Considered Present. Planning commission members participating electronically shall be considered present at the meeting for all purposes, shall be afforded every opportunity to participate in the discussion of the agenda items, and shall be allowed to cast their vote on issues coming to the planning commission for a vote.

b. Anchor Location. The main anchor location as described in state law is 100 North State Street, Lindon, Utah, 84042. Any additional anchor location (i) shall be identified by the planning commission by its proper address; or (ii) shall be the location of the chairperson or acting chairperson of the planning commission with the proper declaration and shall be identified by its proper address or other identification as defined in the notification requirements of the state law.

c. Public Notice. Public notice of an electronic meeting of the planning commission shall be given pursuant to Section 52-4-202 of the Utah Code, as may be amended.

d. Notice to Planning Commission Members. City staff shall provide notice of an electronic planning commission meeting to all commission members at least twenty-four (24) hours before the meeting so that they may participate in the meeting and be counted as present for all purposes including the determination of whether a quorum is present. This notice shall include a statement that one (1) or more members of the planning commission will be participating electronically, a description of how each member participating electronically will be connected to the meeting, and the regularly published agenda for that meeting.

e. Chairperson Participation. Unless specified otherwise, no planning commission meeting may be held electronically unless the chairperson or acting chairperson of the planning commission is present at an anchor location and conducts the meeting.

f. Electronic Communications Line. Immediately prior to opening an electronic planning commission meeting, the chairperson or acting chairperson of the commission shall communicate with each commission member who is participating electronically and ensure that he or she is prepared to move forward. From that time forward until the adjournment of the meeting, the electronic communications line shall be kept open unless a commission member participating electronically wishes to withdraw from the meeting.

g. Continuing the Meeting. If a planning commission member who participates electronically withdraws early from a meeting, any remaining meeting agenda items may be completed if (i) there is still a quorum of the commission present at the main anchor location, or (ii) there are sufficient other members who are participating electronically to comprise a quorum with those at the main anchor location.

h. Public Attendance and Participation. The public may attend the open portions of an electronic planning commission meeting at the main anchor location. The public may participate to the same extent as with a non-electronic planning commission meeting.

i. Electronic Participation. Prior to taking a vote on any issue, the chairperson or acting chairperson of the planning commission:

j. Electronic Meeting Minutes. The minutes of an electronic meeting of the planning commission shall include the name of each commission member who participated electronically, the nature of the electronic communication, and the duration of the council member’s participation. (Ord. 2021-14 §8, amended, 2021; Ord. 2014-5, amended, 2014)